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Langsdale Library

ShareStream Guide for Faculty

Sharestream Pick-N-Play: streaming media for your classes.

Quick Start Guide

1. Complete the Streaming Media Request Form for each title you do not own the copyright to (see Guidelines, right). 

2. The first request you make for each course initiates the process to add Sharestream into the appropriate Sakai class tab.

3.. See Faculty Instructions to the right for more information on how to use the Sharestream feature in Sakai. 

  • Faculty Instructions for Using ShareStream Pick-n-Play



    ShareStream is a digital media service that the University of Baltimore is piloting for the 2012 – 2013 academic year. This software will allow faculty to make digital video and audio available for viewing and/or listening within select Sakai courses. This digital content will be streamed through your web browser, and will not be available for offline download due to copyright restriction. Mobile device browsers are supported, though at the time of this writing, please note: Apple iOS users (iPad, iPhone, iPod Touch)- you will have to download and install the Chrome browser app to your iOS device to be able to access and view the digital media through Sakai.

    Access Instructions

    1. If you have not formally requested the digital media through Langsdale Library, go to and fill out the web request form to begin the process. This must be done prior to gaining access to the ShareStream tool in Sakai.

    2. Login to Sakai.

    3. Once your media has been approved and digitized, the “ShareStream Pick-n-Play”player will be added to your course site(s) by an e-Learning administrator.Sharestream menu

    4. Any media associated with your course will display in the course collection screen on the right-hand side.

    5. To play any media, simply click on the thumbnail or select Play from the Action drop-down list and the media will begin to play in the main window.
    Note: Digital media is only available for streaming in very limited timeframes due to copyright and Fair Use guidelines. As a general rule, copyright protected media will only be available for 7 days through Sakai. The media will be set to display for your students within the date range you identified on the web form. Please email the e-reserves coordinator to adjust any delivery dates etc at

    Uploading Media 

    You can upload non-copyrighted media such as personal podcasts, webcasts, and public domain audio and video by clicking on the Upload Media button. Upload Media button

    Note: Individual files are limited to 2GB through this interface. Please also note that since this is a pilot, storage space is extremely limited.

    To upload media:

    1. Click on the green button to select a file.

    2. Enter the file title.

    3. Type your name in the text field where it says “Other Contributer”. If you check the checkbox “Me”, it will display your NetID in place of your name.

    4. Enter a short description.

    5. Click Add Media to upload the file.Upload to course dialog.
    Note: When you upload media, it stores it in your “My Workspace” area by default. Your students cannot see these files here. This way, you can upload content at your leisure, and make it available to your students at your discretion.

    To make uploaded media available to your students:

    1. Click on the “My Workspace” tab next to Course Collection.My Workspace

    2. Click on the checkbox in the top righthand corner of the media you wish to add to a course.


    3. Click the Add to Course button above the top row of the media files.Add Course
    It will show your course highlighted as the destination, and click Done to make the file available. If ShareStream is enabled for more than one course, you have the option of moving media to a different course.

    4. Your selected file will appear in the Course Collection tab. This may take a few seconds to minutes, depending on the file size.

    Media Dropbox

    The media dropbox feature allows you to have students submit files (2 GB limitation) that will appear in your “Media Inbox”. There are a few limitations of the tool at this time, but this one way you can take student submissions and share them with the class. There are some manual steps involved with this process, so please see Terry Ross or Jim Campbell with the OTS Office of Instructional Technology if you are interested in using this feature.

    Other Notes

    A. There is a commenting feature that is associated with each video. This feature cannot be turned off at this time, nor can comments posted by others be deleted. You are urged to tell students not to use this feature unless you want un-moderated dialog associated with each video.

    B. Please do not delete any video content that has been added to your site through the media digitization process. Your videos can be taken offline on the backend without deleting the media asset itself. If these files are deleted, it may take 7-14 days to re-encode these videos and make them available again. Please email with any questions or issues related to this.

    C. There is a feature associated with ShareStream by which you can make have students upload media through a Media Assignments tool that is associated with the Sakai gradebook. If interested, please see Terry Ross to discuss this as an option.

  • Streaming Media Guidelines for Fair Use


    I. Introduction

    The MediaStream Service acts as an extension of the classroom to provide access to required course materials in support of the academic mission of The University of Baltimore. This service is provided upon instructor request, within the bounds of the Fair Use guidelines of Title 17, United States Code.

    The Federal Copyright Law sets strict limits on the distribution of copyrighted media materials. The University of Baltimore encourages the appropriate use of commercial media material within the spirit and letter of the law. The law exists to promote the useful arts and sciences as well as to protect the ownership rights of copyright holders. The University seeks a balance between higher education's need to easily access and use information, and the rights of the owners.

    A. Who makes decisions

    The Coordinator for Course Reserves will make initial determinations in regards to the appropriate use of media materials for the MediaStream service.

    B. Appeals of decisions

    If a streaming media request has been denied and the party wishes to resubmit the request for appeal, those requests will be sent to the supervisor of the coordinator of Course Reserves, and/or the Associate Director of Public Services and ultimately the Library Director.

    II. Fair use

    Fair use allows the public to make limited uses of copyrighted works without permission. These rights are limited. It is important to know that there are no precise rules, only “guidelines”.

    The factors that comprise fair use are:

    1. The purpose and character of the use. (commercial or non-profit educational)
    2. The nature of the copyrighted work. (Fiction or factual, published or unpublished)
    3. The amount and substantiality of the work used.
    4. The effect of the use on the value of or market for the original work.

    The library will regard digital files required for a course as similar to printed materials used for reserve. All aspects of Fair Use will be considered. In addition limited use will be established.

    Langsdale Library’s suggested guideline would allow the streaming of copyright protected material for 7 full days, up to a maximum of 14 days during a single semester.
    After the digital file has been archived from the streaming service, a physical copy of the material may be placed on traditional, in-library use reserve.

    Faculty-produced instructional media such as video blogs, lectures, and class created projects may be uploaded and streamed via the system directly within Sakai without engaging in the media review process.

    III. Types of works accepted for streaming media

    Media materials streamed via Sakai will be at the initiative of instructors for the educational and non-commercial use of their students, and must conform to established copyright guidelines. Access to such digital copies must be through campus-restricted networks.

    A. Library owned copies

    Library owned media in physical format will be prepared for streaming by the Office of Technology Services. Instructors may request selected scenes and/or entire films to be digitized and made available to those registered for their course, per instructor request.

    If possible, the library will seek to acquire its own copy of the requested item.

    B. Faculty owned copies

    A faculty member may lend his/her own legally obtained copy of a DVD, videocassette, or Blueray to be converted to a digital file for the use of students registered in a course. If a physical work is lent to the library, after the 2 week maximum streaming period, the item can be returned to the faculty or placed on traditional in-library use reserve. The university will not be liable for damage or loss of such work.

    The university may store course files for future re-use. This includes the digital copy made from an instructor's original if the library has made a good faith effort to purchase its own copy commercially. Due to the expense of maintaining the digital file storage, any material that is not re-used within 4 consecutive semesters may be removed from the archive storage. If the faculty member is confident that the material will not be used again, the library would appreciate having this information provided to the reserves coordinator in order to reduce overuse of our purchased storage space.

    IV. Requirements

    A. Lead time

    Streaming media requests will have to be reviewed for fair use and copyright clearance; therefore, the library asks that such requests be submitted well in advance of the date needed for student use.

    The amount of time it takes to process a streaming media request will be affected by whether the work has already been digitally converted. We encourage faculty to create the digital file themselves and provide that to the reserves coordinator to pass onto the Office of Technology Services for online streaming.

    Please allow at least 14 DAYS for materials to be available as streaming media.

    B. Notice of copyright

    Media items that are protected by copyright, regardless of fair use or copyright clearance, must include a copyright notice on the digitized file.

    V. Restrictions


    A. Any further transmission or distribution of this material violates copyright laws.

    B. Access to all digital streaming media files will be restricted to students in your class to ensure compliance with the fair use and the U.S. Copyright Law. Students in your class will be authenticated through Sakai and university authentication.

    C. Faculty will be limited to using the service for REQUIRED media, not for recommended or suggested media.

    D. Students can access electronic reserve items through the SAKAI learning platform 24 hours a day, 7 days a week from any Internet connected computer.

    E. Items previously submitted for use on the streaming media system may be requested by a faculty member to be activated for use in a new semester. Original copies need not be provided. Faculty should consider carefully the fair use of material posted for repeated use, considering potential detrimental effect on the marketplace.

    Information concerning the Digital Millennium Copyright Act (DMCA)

    The TEACH Act covers works an instructor would show or play such as movie or music clips, images of artworks in an art history class, or a poetry reading. It does not cover “recommended” materials an instructor may want students to study, read, listen to or watch on their own time. Instructors will have to rely on other rights they may have to post those materials.